NEHI (Network for Excellence in Health Innovation0
OFFICE AND EVENTS ASSISTANT
Position Description
NEHI, headquartered in Cambridge, MA, is a national nonprofit, health policy organization that identifies and promotes innovative strategies to make health care more effective and affordable. NEHI’s policy research in medical and technology innovation, delivery system improvement, payment reform and wellness and prevention is helping to shape and inform the development of health care policy as part of the national health reform movement. With input from our members – leaders representing the full spectrum of health care stakeholders – we identify and work to remove the barriers to better health care for all patients. Check us out at www.nehi.net.
Position Summary
The Office and Events Assistant will primarily provide office support for NEHI and will be responsible for the coordination, planning and implementation of all NEHI events. NEHI events include board and executive committee meetings, expert roundtables, webinars, fundraisers and conferences. NEHI is committed to providing an exceptional environment in which individuals can excel and achieve their professional and personal goals. This is an outstanding opportunity for outgoing and motivated candidates to develop skills while working with senior leaders from across the health care community in a fast-paced, team-oriented environment.
Office Support:
- Screen and direct all incoming phone calls and greet all visitors;
- Provide administrative support including expense allocations, correspondence, filing, faxing, copying, scanning, etc.;
- Ensure office common spaces are tidy and presentable; order and organize company supplies; ensure printers, copiers and fax machines are functional;
- Assist with vendor relations, including security and phone systems, building management and office IT;
- Update administrative procedures and assist in the orientation of new staff members;
- Provide administrative support in scheduling meetings, assist with travel arrangements and generate expense reports;
- Provide project support to the Director of Operations; and,
- Maintain Access and Outlook databases; enter, edit and update individual constituent and organizational information; track registrations and payments; execute queries, imports and exports of data for analysis;
- Complete other duties as requested.
Event Management:
- Manage the planning and coordination of meetings and events, including 4 board meetings, annual meeting, several roundtables and one annual fundraising dinner, all ranging from 15 – 300 attendees;
- Assist in negotiations and review of event-related contracts;
- Synchronize event and webcast logistics, vendor and team communication, site logistics, food and beverage orders, A/V requirements, , flowers and;
- Work with the Director of Communications to coordinate communications aspects of events including: photography, signage, invitations and slides;
- Lead set-up and break-down of events; preparation of name tags, invitation and registration lists, seating charts and other materials, and close out vendor payments;
- Use the company database to coordinate registration tracking, payments to events; and,
- Support the NEHI team in working with event speakers, including but not limited to: coordinating speaker travel, lodging, prep calls, presentation materials, event set-up and breakdown, and technology needs.
- Coordinate preparation for mailings, meetings and special events;
Skills and Requirements:
- Capable of working productively on multiple projects simultaneously;
- Demonstrated verbal, written and interpersonal communication skills;
- Diligent individual with strong organizational skills; the ability to work in a fast-paced environment;
- Personable and friendly;
- Creative and able to work independently;
- Experienced with Outlook, Excel, Word, Access, PowerPoint and Adobe Acrobat;
- Technology experience a plus; and,
- Team player with a can-do attitude.
Education/Experience:
- Bachelor’s degree or equivalent experience preferred
- Experience in event planning preferred
To Apply:
Please send a cover letter and resume to careers@nehi.net. In the subject line Include “Office and Events Assistant, Your Name.” This is a full-time salaried position beginning January 2016.